Case Assistant

Overview of the Function

The Case Assistant supports the attorneys and paralegals on the litigation team when necessary and performs all duties at the direction and under the supervision of the case manager.

Role summary/purpose of job

The Case Assistant plays a supporting role and works closely with litigation team to prepare cases for litigation, trial, arbitration, and/or resolution.  The individual will: assist in organizing, preparing, and filing legal paperwork; provide administrative support during trials and litigation; respond to the needs of clients; and other support duties as required by the legal team as necessary.

Key responsibilities and deliverables

• Create and organize attorney binders (paper and electronic)
• Monitor and setup client alerts in specialized media (CNS, Bloomberg Law)
• Draft general shell pleadings for attorney use and reference
• Create and finalize TOC/TOA for Court e-filings
• Finalize and e-file Court document for legal team
• Run and prepare fact research for legal team reference (Bloomberg Law, CNS, Westlaw, Lexis, Intelligize, Rocketreach, Pacer, File & ServeExpress)
• Hearing and/or trial prep
• Maintain and organize case files and correspondence (iManage, Google Drive, One Drive)
• General case and records management
• Instruct and follow through with outside vendors for legal team request
• Distribute documents and key correspondence with insurance brokers as requested
• Prepare and update chart of D&O insurance policies and structure for legal team  
• Provide and update litigation tracker for legal team and client
• Coordinate with US Managing attorney team regarding CompuLaw legal team calendar deadlines and notifications, etc.
• Other responsibilities as assigned

Key requirements

• Bachelor’s degree preferred
• 0-1 years of experience
• Enthusiastic, pro-active, self-motivated, flexible
• Ability to maintain confidentiality of sensitive matters and respond effectively to such situations
• Ability to multi-task and prioritize in a fast-paced environment
• Decisive, maturity of judgment
• Strong organizational skills
• Excellent attention to detail
• Strong proofreading ability
• Ability to communicate professionally and create a friendly rapport with partners, associates, and clients
• Respond quickly and accurately on email and/or Microsoft Teams
• Foreign language a plus (particularly Spanish)
• Proficiency in Microsoft Office and Google Docs
• Experience with database searching and use
• Must be willing to and interested in working overtime hours, including nights and weekends on short notice with some ability or desire to travel

For individuals assigned and/or hired to work in New York and California or reporting to someone in those states, Freshfields is required by law to include a reasonable estimate of the compensation range for this role. This compensation range is specific to the States of New York and California and takes into account the wide range of factors that are considered in making compensation decisions including but not limited to skill sets; experience and training; licensure and certifications; and other business and organizational needs. The disclosed range estimate has not been adjusted for the applicable geographic differential associated with the location at which the position may be filled, and compensation decisions are dependent on the facts and circumstances of each case. A reasonable estimate of the current range is $60,000 to $70,000.

EEO Statement
Freshfields US LLP is proud to be an equal employment employer. Our policies and practices will be free from unlawful discrimination based upon race, color, ethnicity, religion, creed, sex (including pregnancy, childbirth or related medical conditions), national origin, citizenship, immigration status, ancestry, age, marital status, protected veteran status, military service, disability, medical condition, genetic information, sexual orientation, gender identity, or any basis prohibited under federal, state or local law. We strive to promote an atmosphere that encourages equal opportunities and prohibits discriminatory practices, including sexual harassment.

Disability Accommodation for Applicants to Freshfields US LLP
Freshfields US LLP is an Equal Employment Opportunity employer and provides reasonable accommodation for qualified individuals with disabilities and disabled veterans in job application procedures. If you have any difficulty using our online system and you need an accommodation due to a disability, you may use the alternative email address below to contact us about your interest in employment at BusinessServicesRecruitment@Freshfields.com , or you can send your resume to BusinessServicesRecruitment@Freshfields.com , or you can call us at +1-212-277-4000.